An ERP records the receivable. Arlens is what you use to collect it — dunning ladders that run unattended, delivery evidence attached to the invoice, a ranked worklist, and a cash forecast weighted by what is genuinely likely to be paid.
Not a ledger that records the receivable — the working layer that collects it, and the evidence trail to prove every step.
Four ladders — standard commercial, government and PSU, SME, and key account — each with its own rungs, tone, contact role and escalation path. One consolidated letter per customer, not one per invoice. Eleven suppression rules stop it chasing a disputed bill or a promise that has not yet fallen due.
Send the invoice from the application with the signed challan attached, and log the date, channel and recipient. When a customer says they never received the bill, you answer with a record instead of a shrug.
MT940 feeds bring the money in; the customer's remittance advice says which invoices it covers and what was withheld. Arlens matches both and posts a balanced clearing entry to the ERP — bank debited, customer control credited, TDS and each deduction to its own account. Nothing posts unless the legs balance to zero.
Direct method, three scenarios, phased operating outflows and a covenant floor. Every open invoice is weighted by ageing, dispute status, despatch and delivery evidence — not by wishful thinking.
A seven-parameter scorecard maps to a limit multiplier, and the multiplier applied to tangible net worth gives the unsecured ceiling. Read alongside what your own ledger says about how long they actually take to pay.
Two axes: what a role may do, and which rows it may see. Sign in as a relationship manager and you see your own portfolio — a materially different book, not a filtered view of everyone else's.
Five steps from the sales register to a cleared invoice with an ERP document number against it.
Sales register from Excel or a nightly ERP sync. Validation runs row by row before anything is committed.
Invoice out with proof of delivery attached, logged against the invoice with date, channel and recipient.
Dunning ladders, a ranked worklist, promises to pay, and disputes routed to the function that owns them.
Bank credit meets the remittance advice. Deductions are coded, TDS separated, unadvised variances flagged.
A balanced clearing entry posts to the ERP and the invoices come off the ledger with a document number against them.
The demonstration below runs the same code as a production deployment — real filters, real Excel downloads, real dunning ladders. Sign in as any of the four roles and the book changes underneath you.
Eight KPIs, ageing profile, DSO trend against target, billing against collections, and the ten largest exposures.
Every overdue invoice ranked by value weighted for age, then adjusted for what is actually blocking payment.
Four strategies, eleven suppression rules, and a run console that shows what would be sent before it sends it.
Which open invoices carry delivery evidence, which do not, and how much value is exposed as a result.
Remittance advice matched to open items, deductions coded, and a balanced clearing entry posted to the ERP.
Fourteen weeks, three scenarios, phased outflows, and headroom against the covenant floor.
Twenty-two reports, each with working filters and group-by, each exporting to a real Excel workbook.
Every demonstration account uses the password Kredo@456. Sign in as the relationship
manager and then as the finance admin on the same screen — the row-level scoping is the part that
is hard to convey in a slide and obvious in thirty seconds of clicking.
superadmin@arlens.in
All four entities, subscription and connectors
FA
Finance Admin
meera.k@arlens.in
Imports, allocation, overrides, ERP posting
RM
Relationship Manager
anita.d@arlens.in
Her own portfolio only — a materially different book
AU
Auditor
lalitha.r@arlens.in
Read only, every entity, no despatch or posting
Receivables software is bought on one number: cash released, against what it costs to run. Here is the arithmetic on a mid-sized book — run it on your own figures before you believe it.
Modelled on a ₹1,000 crore book billing ₹83 crore a month at 55 days DSO. One day of DSO on that book is ₹2.7 crore of cash. The ranges come from the levers Arlens instruments — invoice delivery lag, cash application, dispute routing, promise discipline — not from a claimed customer average. Your own baseline decides the outcome, and the pilot measures it before you commit.
Most receivables work sits between an ERP that records it and a spreadsheet that chases it. This is what closes that gap.
| Capability | Arlens | ERP module or spreadsheet |
|---|---|---|
| Dunning | Four strategies, 11 suppression rules, scheduled | One reminder template, sent by hand |
| Reminder volume | One consolidated letter per customer | One email per open invoice |
| Proof of delivery | Attached to the invoice, sent with reminders | In a shared drive, if at all |
| Cash application | MT940 feed, five-rule matching ladder | Manual, from a bank statement PDF |
| Remittance advice | Parsed, coded, matched to open items | Read off a PDF and keyed by hand |
| Clearing entry in the ERP | Balanced entry posted, TDS and deductions split | Journal typed by an accountant |
| Cash forecast | 14 weeks, three scenarios, covenant floor | A spreadsheet someone updates on Fridays |
| Data scope by role | Capability plus row-level portfolio scoping | Everyone sees everything |
| Excel exports | 34 workbooks, filters and subtotals carried | Copy, paste, reformat |
| Deployment | On-premise or hosted, no vendor lock-in | Per-seat SaaS or a costly ERP licence |
Free forever to start. No credit card. Cancel anytime — but you won't want to.